RULES GOVERNING BIDS FOR THE COUNCIL OF COUNCILS MEETINGS
- Bidding council must be a bona fide council, recognized by the Council of Councils.
- To be recognized, the organization must represent at least 3 van clubs, and represent vanners in a defined area.
- Or an organization composed of recognized Councils.
- Must have attended at least 2 previous Council of Councils meetings before presenting a bid.
- No council may host the meeting more than once every three years.
- Exception: unless no other council bids for the meeting.
- The Council of Councils business meeting will continue to be held in February of each year.
- The bid must be filled out using the form below and shall be submitted to the Board no later than September 15th
- The date, location, and general estimate of cost must be included.
- Bids for the next meeting will be reviewed at the CofC Board meeting Thursday night prior to the Saturday CofC meeting.
- The final vote on the bids will be at the Business meeting (one vote per council present) with the winner being chosen by simple majority.
- In the event that there are no bids, the Board will ask for volunteers from the floor, and the next host council will be chosen by simple majority vote.
- The board will not usually have a regular vote in deciding the host for the next CofC meeting.
- Exception: If there is a tie in the vote for the next years Council of Councils meeting host, the CofC Board will make the deciding vote.
